Alternative Dispute Resolution Section
Some practitioners are too frequently taking the Circuit Court’s “Order for Alternative Dispute Resolution” as a suggestion from Judge Debelius, not as a court order. For those participating in court ordered ADR, civil or family, please remember:
1. Contact the assigned mediator within five (5) days of receipt of the order. We suggest that counsel first confer and then contact the mediator with proposed dates for mediation—even if it’s a few months away.
2. If you want a different mediator, you must file a motion to change the mediator. If the parties name a mediator, then they will be responsible for paying the mediator’s usual or agreed upon fee. If good cause is shown, the Court will appoint another mediator at the Court’s $200/hr rate but will not necessarily appoint an agreed upon mediator at the Court’s hourly rate.
3. If both or either party believes that the court ordered mediation is inappropriate, then they must file a motion to vacate the existing ADR order.
4. Near the time of the mediation, send the confidential mediation statement to the mediator before the scheduled session. The form is included with the court’s ADR order. If you misplace it, it is available at the Circuit Court’s website. If you want to include exhibits for the mediator to read, be sure to mark exactly what you want read. Do not expect the mediator to read hundreds of pages of unmarked materials.
5. Remind your clients that they are responsible for paying for the mediation at the end of the session. Not all mediators take credit cards, so payment by check should be expected. The fee is $200/hr pro rata by party (not by side).
6. If you settle the case before the mediation, be sure to cancel the session.
7. If you settle after the mediation but believe the mediation was helpful in getting the resolution, let the mediator know.
If you would like to get more involved in the section, or help with presentations, please contact Bob Baum or Ken Vogel, our section Co-Chairs.
Kenneth A. Vogel, Esquire
Binding Mediation? ADR comes in many flavors. The chocolate and vanilla of ADR are Mediation and Arbitration. In Mediation, the parties sit down with a trained mediator. The mediator engages the litigants in a conversation which, the parties hope, will result in a negotiated resolution of their dispute. In Arbitration, the arbitrator acts as a private judge. S/he hears evidence and decides for the parties how the dispute will end.
The Montgomery County Bar ADR section recently conducted a CLE on types of ADR in Maryland. I presented a program entitled Alternative ADR. There are new flavors of ADR. One flavor I discussed was Binding Mediation.
Binding Mediation means that the parties begin their session in a traditional mediation format. They meet. They discuss. They caucus. They negotiate. During the caucus sessions, the parties and the mediator discuss the merits and weaknesses of each parties’ respective cases and their negotiation position. By definition, caucus discussions are ex parte. A party in a mediation may reveal things to the mediator that they do not want the other side to know. They tell the mediator things that they would not tell a judge. Even though the mediator acts as a neutral, the parties try to convince the mediator that their side has merits and that the other side’s legal or factual positions are weak.
Assume that the parties are unable to settle their dispute. The mediation ends. The parties continue down the litigation track to trial or arbitration. However, the mediation does not have to end. Might the parties, perhaps suffering from litigation fatigue, develop trust and confidence in the mediator? They can decide to let the mediator resolve their case. Presumably the mediator has developed a rapport with the litigants. The mediator has become familiar with some of the facts of the dispute and perhaps even with the governing law. When the parties make the decision to switch to binding mediation, the mediator becomes the decision maker. S/he resolves the dispute. It’s a one way street. Once a mediator becomes a decision maker, s/he should never go back to a peacemaker role.
A benefit of private ADR is that the parties can dream up their own flavors. They can make up their own rules. Whatever they want to do to resolve their dispute is fair game as long as they all agree.
The California Fourth District Court of Appeal considered an appeal of a $5 million decision entered in a binding mediation. In Bowers v. Raymond J. Lucia, 12 C.D.O.S. 5876 (2012), the parties set up their own process. They referred to it using phrases such as “mediation/binding baseball arbitration”; “mediation with a binding arbitration component” and “binding baseball arbitration.” The mediator himself described it as a “Med/Arb, baseball high-low atmosphere.” While the names used by the parties varied, the parties were clear as to the process. They agreed to first spend a full day in mediation attempting to resolve their dispute. If they could not reach an agreement, they would submit their bottom line figures to the mediator. Each side would put forth a single number - a demand or an offer. Liability was not in dispute. The parties each picked a number ranging from a low of $100,000 to a high of $5 million. This is called bracketing. The mediator would then make the decision. The mediator had to pick one of the two figures which he felt closest reflected the plaintiff’s damages. The binding mediation decision would then become a legally enforceable judgement in San Diego County California Superior Court. In theory, the parties’ numbers would be tempered by reasonableness. If, hypothetically, one side put forth a $200,000 offer and the other side put forth a $2 million demand, and if the arbitrator felt that it was a $1 million case, the $200,000 offer would prevail because $200,000 is closer to $1 million than is the $2 million figure. On the other hand, had the demand been $1.2 million, the party tendering that figure would have received $1.2 million as it is closer to the arbitrator’s $1 million valuation. In baseball arbitration, the arbitrator calls balls and strikes. There is no such thing as a compromise award. One side or the other gets exactly the amount that they proposed.
In Bowers, both parties took extreme positions in the binding mediation. One offered $100,000. The other $5 million. The mediator-turned-decision maker selected the $5 million figure and issued his binding decision in that amount. The party against whom the $5 million award was entered appealed to the courts. There were multiple attacks on the process in the appeal, but the process was upheld. The mediator’s decision became a final court judgment.
In another binding mediation case, cited in Bowers, CA Fourth District Justice David Sills opined about Lindsay v. Lewandowski, 139 Cal.App.4th 1618 (2006) that he could “think of nothing more self-contradictory than ‘binding mediation.’” A concern is that the parties will not exhibit openness and candor if the mediator will at the end of a failed mediation determine the winner and the loser.
The parties in Bowers, so said the losing side, did not fully map out how they wanted the process to unfold. There was no evidentiary hearing. The mediator was instructed in the ADR agreement to decide the case at the conclusion of the mediation. Therefore, the mediator only had the information about the underlying dispute that the parties told him about during their caucuses. He did not hear any evidence. He saw no documents. He heard no witnesses. None of the formalities of a traditional arbitration hearing were afforded the parties. The mediator’s knowledge of the case was limited to what the parties told him or withheld from him.
The Bowers trial court served up a victory to the winner of the baseball arbitration. The appellate court affirmed. The courts found that the parties were fully cognizant of what they were agreeing upon. There was mutual consent. The parties were clear and unambiguous in their written agreement creating the recipe for their ADR process. The parties had only themselves to blame if they did not provide for an arbitration hearing with evidence and testimony at the conclusion of the mediation. The decision was binding and enforceable.
When litigants select their own flavor of ADR, they need to know the ingredients. Otherwise, the taste of the outcome might not be to their liking.
Kenneth A. Vogel is co-chair of the Montgomery County Bar ADR Section. He is a principal in Bar-Adon & Vogel, PLLC. He is also the Maryland/DC State Director for Construction Dispute Resolution Services, an international company exclusively providing ADR services to the construction industry.